One-Time Invoices

What You'll Learn

  1. What is an Invoice

  2. How to Create an Invoice

  3. Invoice Timeline

  4. Email Notifications for Invoices

  5. Frequently Asked Questions

What is an Invoice

  • Invoices are one-time payments made from a client directly to your organization

  • Invoices cannot be financed, only Programs can be financed

  • Ascend does not fund carriers/MGAs for Invoices

How to Create an Invoice

  1. Select Invoices from the navigation bar at the top of the dashboard

  2. Select New invoice from the top right corner of the page.

  3. Fill out the invoice details, and click Create Invoice

  4. After creation, send the Invoice to your client by clicking Send email

Invoice Timeline

⚠️ The invoice timeline is affected by your client's payment method. ACH payments take 3-5 business days to process; credit cards process instantly.

For the shortest possible invoice timeline, please have your client pay via Credit Card.

  • Day 0: Client's payment clears to Ascend

  • Day 1: Ascend will initiate ACH transfer of funds to your organization

  • Day 2: Funds will clear to your organization

⚠️ Please keep in mind, if your client pays via ACH this timeline will be extended by the number of days it takes your client's payment to fully process, typically 3-5 business days.

Email Notifications for Invoices

  • The client will only receive one email requesting payment for the invoice.

    • Your team can manually re-send the invoice email as many times as necessary through our platform

  • When the client has initiated payment via ACH transfer, both the client and user will receive an email notification of the processing payment

    • This email is not sent when the client pays via Credit Card.

  • Once the client's payment is fully processed and clears to Ascend, both the client and user will receive an email notification of the completed payment

  • When Ascend transfers funds to your organization, the admin and accountant users will receive an email notification of the inbound funds.

Frequently Asked Questions

Can I create a recurring invoice?

  • Yes, that feature is called subscriptions, and is available as a part of Ascend+

What does the invoice look like to my customer?

  • Your client will see a very similar experience to the program checkout flow, where they enter in their payment information and complete payment.

Can I refund an Invoice?

  • Yes, you can refund an invoice payment by select Refund in the top right corner of the Invoice page.

  • The refund amount cannot be greater than the amount paid

  • Transaction fees are non-refundable

Do Invoice payments show up on the Accounting page?

  • Yes, invoice payments show up in the Receivables tab of the Accounting page. The Accounting page is only available to Admin and Accountant user types.

Contact Us

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